| PO | Receipt | Invoice | ||
|---|---|---|---|---|
| Quantity | 120 | 120 | 120 | |
| Unit price | $320.00 | — | $324.00 | |
| Terms | Net 45 | — | Net 45 |
| PO | Receipt | Invoice | ||
|---|---|---|---|---|
| Quantity | 120 | 120 | 120 | |
| Unit price | $320.00 | — | $324.00 |
From invoice receipt to payment readiness
Capture invoices automatically
Invoice capturedINV-50712 · Coolbreeze HVACEmailPortalEDIInbox · 3 newINV-50712$38,400INV-50709$6,120INV-50701$12,600POPO-2291Amount$38,400.00DueNOV 26Invoices read from email, portals and EDI.
Invoices arriving by email, supplier portal or EDI are captured automatically, with supplier, amounts, PO references and due dates read into structured data.
Match invoices against purchase orders and receipts
1 variance3-way matchPO · receipt · invoicePO-2291ReceiptINV-50712240 UNITS240 UNITS240 UNITSOCT 25OCT 25OCT 25$320.00$320.00$324.00Unit price differs on 240 unitsThree-way match on every line.
Every invoice line is matched against the purchase order and goods receipt, so only the invoices that genuinely need attention reach your team.
Detect discrepancies and duplicate invoices
Dup checkNo duplicateDiscrepancy foundPrice variance · 240 unitsInvoice price$324.00Contract price$320.00$4.00$4.00 × 240 units$012345678901234567890123456789012345678901234567890123456789.0123456789012345678901234567890123456789variance heldPrice variances and duplicates caught before payment.
Price variances, quantity mismatches and duplicate invoices are caught before payment, with the contract and PO evidence pulled together.
Coordinate resolution with suppliers and internal teams
Resolution sentTo Coolbreeze HVACToar@coolbreeze.comSubjCredit memo · INV-50712 price varianceContract.pdfPO-2291.pdfSendSentCBCoolbreeze HVACDelivered · 11:05 AMCredit memo receivedCredit requested with the evidence attached.
Suppliers are contacted for credits or corrections with the evidence attached, and internal teams are looped in only where their input is needed.
Route approvals automatically
Approval routedOver $25k · 1 approverNeeds a decisionApprove INV-50712 for $37,440 after the credit memo?
ApproveApproveRule · over $25kHoldTheo ParkControllerWaitingApproved 10:22The right approver, based on your rules.
Invoices are routed to the right approver based on your rules, amounts and cost centres, and approvals are chased until they're done.
Prioritise invoices for payment
Saved $012345678901234567890123456789012345678901234567890123456789Payment runThis week · 42 invoicesINV-50712$37,4402/10 discountINV-50698$9,200Due FriINV-50655$4,100Due MonINV-50701$12,600On holdRanked by discount, due date and termsEarly-pay discounts and due dates ranked for you.
Due dates and early-payment discounts are ranked so finance can decide what to pay and when, with the savings visible before the payment run.
Update ERP records and prepare invoices for payment
WritingSyncedReady to payINV-50712 · Nov 26ERP postingINV-50712Posted—YESGL code—5120-HVACPay run—NOV 26Coded, posted and scheduledPosted, coded and ready to pay.
Approved invoices are posted and coded in your ERP and scheduled into the payment run, while your finance systems stay the system of record.
Every invoice creates operational work before it can be paid. Matching invoices, chasing approvals, resolving discrepancies, responding to supplier questions, updating ERP records, and deciding what should be paid first quickly becomes a manual process that slows your finance team down. Didero executes that work automatically. Agents validate invoices, coordinate approvals, communicate with suppliers, resolve exceptions, and prepare invoices for payment, helping your team process invoices faster while maintaining control over every financial decision.
Configure workflows around your process
Agents follow your steps, thresholds, and business rules — not a generic template.
Human-in-the-loop where it matters
Exceptions come back to the right person, with the context and a suggested next step.
Expand automation over time
Start with one workflow, prove it out, then switch on the next when your team is ready.
Your existing systems remain the system of record
No rip-and-replace. Didero layers on top of what you already have — no migration, no disruption.
Winnie W. L.
Chief of Staff, Corporate Development & Operations
