Maintain the data procurement depends on

Didero executes the operational work required to onboard suppliers, maintain supplier and item records, manage documentation, and keep commercial terms up to date. Agents identify missing or outdated information, coordinate with suppliers, and keep your systems current so every downstream workflow runs on accurate data.

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W-8BEN-E Form

Foreign entity · Taiwan

Supply Agreement

Net 60 · Renews Mar 2027

CE Certificate · FW-18

Expired Sep 30

Didero

Running

Meridian Drive Systems

Supplier record · V-20418

Supplies: magnetic flywheel FW-18

Item record synced · 3 SKUs

Legal nameMeridian Drive Systems

Tax formW-8BEN-E on fileW-8

Payment termsNet 60SA

Contract renewalMar 1, 2027SA

CE · FW-18Update requested

To Dana Collins · Meridian

The CE certificate for FW-18 expired Sep 30. Could you send the renewed copy?

Writing to NetSuite

Supply Agreement

Net 60 · Renews Mar 2027

CE Certificate · FW-18

Expired Sep 30

Didero

Running

Meridian Drive Systems

Supplier record · V-20418

Supplies: magnetic flywheel FW-18

Item record synced · 3 SKUs

Legal nameMeridian Drive Systems

Tax formW-8BEN-E on fileW-8

Payment termsNet 60SA

Contract renewalMar 1, 2027SA

CE · FW-18Update requested

Writing to NetSuite

From supplier onboarding to accurate master data

Onboard new suppliers
New supplier
Riverina Pastoral · beef trim
of 3
Onboarding inviteSent
Tax + bankingRequested
HACCP certRequested
Reminders scheduled until complete
Invites, forms and checks started the moment a supplier is approved.
The moment a supplier is approved, onboarding starts: invites go out, forms and checks are requested, and progress is tracked until the supplier is ready to transact.
Collect supplier documents and required information
NFSupplier onboardingNorthwind Fibers
3/44/4on file
W-9 tax formCheckingReceived
Insurance COICheckingReceived
Bank letterCheckingVerified
ISO 9001 certCheckingExpiredRenewed · 2028
Renewal requestedSupplier record complete
Certificates, W-9s and insurance gathered and filed.
W-9s, insurance certificates, banking details and quality certifications are collected, verified and filed, and suppliers are reminded automatically until every document is on file.
Extract contract metadata and commercial terms
ContractMSA_Northwind.pdfReading4 fields
Payment termsNET 45
Unit price$4.12 / LB
RenewalMAR 1, 2027
IncotermsFOB SAVANNAH
Linked to supplier record
Prices, terms and dates read straight from the contract.
Contracts are read line by line, and prices, payment terms, renewal dates and obligations are extracted into structured fields your team and your systems can use.
Detect missing, expired, or outdated information
3 issues found
Supplier + item records
01234567890123456789,012345678901234567890123456789012345678901234567890123456789scanned
Gulf Coast Wire
Riverina Pastoral
Northline Pkg
Coolbreeze HVAC
Midland Rigging
Apex Cable Co.
Harbor Wire
Tri-State Rope
Frontier Reefer
Lakeside Resin
Gulf Coast Wire
Riverina Pastoral
Northline Pkg
Coolbreeze HVAC
Midland Rigging
Apex Cable Co.
Harbor Wire
Tri-State Rope
Frontier Reefer
Lakeside Resin
ExpiringCOI expires in 12 days
MismatchRemit-to address changed
MissingItem UOM missing
Gaps flagged before they break a PO or an invoice.
Records are audited continuously for expiring certificates, changed remit-to addresses and missing item data, and gaps are flagged before they break a PO or an invoice.
Coordinate updates with suppliers
Update requested
cc Dana Collins
Toap@gulfcoastwire.com
SubjRenewed COI needed by Oct 30
COI_request.pdf
SendSent
GCGulf Coast Wire RopeDelivered · 9:40 AMReminder set · 3 days
Suppliers asked for exactly what's missing, and followed up.
Suppliers are asked for exactly what's missing, with the context they need to respond, and followed up until the record is complete.
Update supplier and item records automatically
Change detectedRemit-to address
SyncingIn sync
14 Harbor St220 Pier Ave
SAP S/4HANA14 Harbor St220 Pier Ave
Coupa14 Harbor St220 Pier Ave
NetSuite14 Harbor St220 Pier Ave
Salesforce14 Harbor St220 Pier Ave
4 systems updated in 1.2s · audit log saved
Clean data written back to the ERP.
Clean, verified data is written back to your ERP and procurement tools, so every downstream workflow runs on the same accurate information.

Better data creates better decisions

Supplier data is constantly changing. Documents expire. Commercial terms evolve. New items are introduced. Contact details change. Keeping that information accurate is rarely anyone's full-time job, yet every procurement workflow depends on it. Didero doesn't just flag outdated information. AI agents proactively collect updates from suppliers, extract key information from documents, maintain supplier and item records, and keep commercial terms current. Better data leads to better purchasing decisions, more accurate planning, stronger contract compliance, and smoother execution across every downstream workflow.

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Automation that fits the way your team already works

Configure workflows around your process

Agents follow your steps, thresholds, and business rules — not a generic template.

Human-in-the-loop where it matters

Exceptions come back to the right person, with the context and a suggested next step.

Expand automation over time

Start with one workflow, prove it out, then switch on the next when your team is ready.

Your existing systems remain the system of record

No rip-and-replace. Didero layers on top of what you already have — no migration, no disruption.

“What we’ve achieved is probably taking 50% of a very mundane, non value added task. And as we grow, we need that bandwidth.”

Donny Lombardi

Director of Supply Chain

Read case study

Accurate information powers every workflow that follows

Once supplier data, documents, and commercial terms are up to date, Didero's agents continue executing work across purchase orders, logistics, accounts payable, and supplier performance - using the same trusted information throughout the procurement lifecycle.